Find and send the Join Teams Meeting link

Occasionally, a student or meeting attendee may have trouble finding Join Microsoft Teams Meeting link for a meeting you created. Or maybe you need a guest speaker to join the Teams meeting. Learn how you can send the join link to someone who needs it.

Get the Join Microsoft Teams Meeting link and details

Before the meeting:

  1. Go to your calendar in Outlook on the Web Calendar, Microsoft Outlook calendar or Microsoft Teams calendar. Note that the Microsoft Teams calendar has the same event items as your Outlook Calendar. (If the Calendar icon does not appear in the left column of Teams, click or tap the three-dots/more actions icon, then select Calendar.)
  2. Browse to the meeting event item on your calendar, making sure it's the correct meeting.
  3. Double-click to fully open the specific calendar event item for your online class session/meeting. If you single-click, a pop-up preview of the event may appear, and the preview may not show you what you need.
  4. Highlight and copy the meeting details: the Join Microsoft Teams Meeting link, the call-in number and the conference ID.

    Join meeting info
  5. Paste the meeting details into a message to the recipient.

During the meeting:

  1. From the meeting controls, click or tap the Participants icon.

    Select Participants icon
  2. The Participants panel opens.
  3. Click or tap the Copy Join Info link icon.

    Copy join link icon

  4. Meeting details, including the join link, are copied to your device's clipboard. Paste the meeting details into a message to the recipient.


Please contact the IT Services TechSquad for questions about Microsoft Teams.